Support for dissemination events in the field of Transport Research
Horizon Europe · Grant topic
Summary
Not an R&D call a Polish company can use, by Scindu's rule.
Funds transport research dissemination, including the 2030 Transport Research Arena conference, publications and awards, for organisations connecting research, industry and policymakers.
- Who can apply
- Companies can lead: SME, large company, research org, university, NGO, public body.
- Amount
- €1.6M per projectTotal budget €1,600,000
- Deadline
- 07 Oct 2027 02:00 CESTin 348 days
- Status
- Forthcomingopens 3 Jun 2027
Machine-classified from the call text; check eligibility at the source.
Description
Expected Outcome:
Project’s results are expected to contribute to all the following expected outcomes:
• Successful Transport Research Arena conference (TRA) in 2030;
• Conference papers published in proceedings and in a recognised scientific journal;
• Higher visibility, political and strategic relevance of the transport sector and of the EU policy in the field;
• Enhanced dissemination, communication and valorisation of transport R&I objectives, perspectives, strategies and results;
• More effective links and exchanges between research and innovation stakeholders, industry and policy makers, to support the development and deployment of innovative solutions in Europe and Associated Countries;
• Increased attractiveness of transport related studies and reinforce the pursuit of excellence in European transport research and innovation, by giving recognition and visibility to the best achievements;
• Successful organisation of a series of awards in transport research and innovation to recognise excellence of young and senior researchers, covering all transport modes and cross-cutting issues;
• Increased visibility, interest and number of applications for the two competitions for transport research and innovation awards.
Scope:
The action will prepare and provide support to the Transport Research Arena (TRA) conference to be organised in 2030 gathering transport stakeholders for discussing political, industrial and research issues on a European and global level.
In line with previous TRA biennial conferences, the event should address the technological and industrial developments of the transport sector (i.e. road, rail, waterborne, aviation sectors and cross-modal aspects) providing a high level, future-oriented perspective coming from politics, the industry and the research community, in response to Europe’s social and competitiveness needs and expectations. Specific attention should be put on a broad and balanced participation in the conference i.e., students, young researchers, women, under-represented groups, many country representatives, etc.
The action will be implemented in close collaboration with the Management and Programme Committees of the TRA, which includes the European Commission services, the different European Technology Platforms (ERTRAC for road, ERRAC for rail, WATERBORNE TP for waterborne, ALICE for logistics and ACARE for aeronautics and ECTP for construction), the Conference of European Directors of Roads (CEDR), the European Transport Research Alliance (ETRA) and the previous TRA conference organiser (TRA 2028) in order to maintain continuity of the event.
Proposals should address all the following aspects:
• Demonstrate the financial and organisational capacity of the national authorities interested to host the event and provide an economic plan covering the potential additional funding needs;
• Describe the involvement of the Member State holding the Presidency of the European Union in year 2030 to better ensure a high political and strategic relevance;
• Support the definition of the overall planning of the conference, including the main thematic pillars of the event as well as the structuring of the technical and political sessions;
• Contribute to the identification and selection of an appropriate conference venue, support the organisation of the conference’s logistics and include a Professional Conference Organiser (PCO) in the consortium;
• Provide operational support to the TRA conference, such as in relation to the website and conference management IT tools (e.g. for the registration of participants, handling of speakers’ contributions, submission and selection of scientific papers, conference application);
• Support the organisation of the demonstration activities and technical visits;
• Assess and monitor the environmental impact of the event and propose appropriate measures to reduce and mitigate this impact;
• Organise of high-quality awards series for transport research and innovation awards (TRA VISIONS) covering all transport modes and cross-cutting issues including technological, socio-economic, and behavioural aspects, in line with the EU policy objectives for digitalisation and climate-neutral and environmentally friendly mobility: • An award stream for students and young researchers with the goal of stimulating the interest among young researchers/students to develop innovative solutions in the field of transport;
• An award stream for senior researchers in the field of innovative transport concepts based on results from EU-funded projects only. This will include in addition, a special honorary award as a recognition of outstanding and well-recognised contribution to transport-related research and innovation of a senior researcher who is about to complete or has completed his/her career.
• Involve the awarded researchers in the conference programme and promote links between the researchers and possible career development opportunities in the field (e.g. traineeships, jobs, courses, training);
• Foresee a very good media coverage and dissemination activities before, during and after the event for both the TRA conference and for the TRA VISIONS. A mechanism should be put in place to clearly track outreach efforts and evaluate their impact.
Who can apply, in detail
- Applicant types
- SME, Large company, Research org, University, NGO, Public body
- Purpose
- Other
- R&D relevance
- 1 of 3
- Poland eligible
- Yes
- Country limit
- —
- Region
- Any
- Consortium
- Unclear
- Readiness level (TRL)
- —
- Topics
- Transport research dissemination
- Transport Research Arena
- Scientific conferences
- Research awards
- Industry-policy exchange
Machine-classified from the call text; check eligibility at the source. 23 Oct 2026
Conditions
Typed facts extracted from the source documents by Scindu's grant-data review. Each value keeps its own conditions. Unknown means unstated, not zero or unlimited.
- Other condition
- The Work Programme classifies this exact topic as a Coordination and Support Action.
- Other condition
- Horizon Europe projects must focus exclusively on civil applications.
- Other condition
- If the project uses satellite-based Earth-observation, positioning, navigation and/or related timing data or services, beneficiaries must use Copernicus and/or Galileo/EGNOS; other data and services may also be used.
- Other condition
- As a Coordination and Support Action, the application may be submitted by one or more legal entities established in a Member State or Associated Country; another third-country entity may be included only in exceptional cases where the topic conditions provide for it. The default three-beneficiary consortium rule does not apply to this CSA.
- Other condition
- Where a Type 2 detailed budget is required, estimates may include subcontracting, purchases, and other cost categories per beneficiary/affiliated entity and work package. Subcontracting must cover action tasks and meet the MGA eligibility and best-value/no-conflict conditions; purchases follow the beneficiary’s usual purchasing practices and best value for money or lowest price, with no conflict of interest. These are estimated-cost rules, not separate LS reimbursement promises.
- Other condition
- Expected outcomes include a successful 2030 Transport Research Arena conference; conference papers in proceedings and a recognised journal; greater visibility and policy relevance of the transport sector/EU policy; stronger dissemination and stakeholder exchanges; increased attractiveness of transport studies; and successful transport R&I award series and increased award applications.
- Other condition
- The call overview indicates around 1 project(s) expected to be funded under this topic. This is a planning estimate, not a guaranteed award count or consortium-size rule.
- Other condition
- The specific topic conditions state that eligible costs take the form of a lump sum under the Horizon Europe lump-sum decision. This is not direct reimbursement of each actual payroll or invoice.
- Other condition
- The call Work Programme specifies lump-sum funding but does not identify its subtype. For project-based Type 2 lump sums, the Commission’s guidance calls for realistic estimates by cost category, beneficiary/affiliated entity, and work package, using costs eligible under the programme’s actual-cost rules, in line with normal practices, reasonable and necessary for the activities. Confirm the subtype in the call’s submission system before treating that Type 2 estimate table as call-specific.
- Other condition
- Public universities (higher education establishments) established in China and administered by or under the supervision of China’s Ministry of Industry and Information Technology are ineligible to participate in any action under all parts of this Work Programme.
- Other condition
- Proposals must support conference planning and venue/logistics and must include a Professional Conference Organiser (PCO) in the consortium. The topic does not state a salary or named employee requirement for the PCO.
- Other condition
- Implement in close collaboration with the TRA Management and Programme Committees, including Commission services, European Technology Platforms, CEDR, ETRA and the previous TRA organiser. Proposals must demonstrate hosting national authorities’ financial/organisational capacity and provide an economic plan for potential additional funding needs; describe the 2030 EU-Presidency Member State’s involvement.
- Other condition
- Prepare and support the 2030 TRA conference for European/global transport policy, industry and research discussion across road, rail, waterborne, aviation and cross-modal issues; promote broad, balanced participation including students, young researchers, women, under-represented groups, and many countries.
- Other condition
- Provide conference operational support including website and conference IT (registration, speaker contributions, paper submission/selection, conference app); support demonstrations/technical visits; assess and monitor event environmental impact and propose mitigation.
- Other condition
- Organise high-quality TRA VISIONS awards across transport modes and cross-cutting technological, socio-economic and behavioural topics, with one stream for students/young researchers and another for senior researchers based only on EU-funded projects plus an honorary senior-researcher award; involve winners in programme/career links and track pre-, during- and post-event media/outreach impact.
- Other condition
- The Work Programme allows the responsible Director-General to open the call up to one month before or after its planned opening and to delay its deadline by up to two months. These are call-programme flexibilities, not a claim that a change occurred.
- Other condition
- The Work Programme schedules this call to open 2027-06-03 and sets the deadline as 2027-10-07 at 17:00 Brussels local time.
Amounts and costs
- Indicative budget
- €1,600,000
Topic budget as stated in the portal's budget table. Lump-sum and per-project limits are in the call conditions.
- Eligible cost limitEligible direct costs in MGA categories A–D, with stated exclusions
- 25 percent of eligible direct costs
The HE MGA flat-rate calculation excludes volunteer costs, subcontracting, financial support to third parties, and exempted specific cost categories. For these topics the grant is a lump sum; this is an underlying estimate/eligibility rule, not a separately reimbursed 25% payment. Operating-grant restrictions may also make indirect costs ineligible under the lump-sum guide.
- Funding intensity, maximumBeneficiary category under this action type
- 100 percent of eligible costs per beneficiary
General Annex G maximum for this Horizon Europe action type; not an award guarantee. For lump-sum grants, the rate is applied through the amount-setting methodology rather than shown separately in the grant agreement.
- Expected contribution per projectCommission estimated EU contribution for this topic
- €1,600,000
The overview identifies this as an amount around which outcomes could be addressed; different proposal amounts are not precluded. This is not a fixed minimum, maximum, or award guarantee.
- Topic allocationTopic-specific indicative allocation in the 2027 Work Programme call table
- €1,600,000
The Work Programme labels the amount indicative; call footnote says the budget is subject to Union budget appropriations. It is a topic allocation, not a per-beneficiary grant amount.
Personnel and services
Other role
Staff cost the grant can fund
These are cost-category estimate inputs only if this call uses a project-based Type 2 lump-sum detailed budget. The Work Programme only identifies lump-sum funding and does not identify the lump-sum subtype. A role row does not advertise a vacancy, fix a headcount, salary, or hiring entitlement; the lump sum is paid for action implementation, not separately as actual payroll. MGA A.2/A.3 requires assignment to the action, employee-like working conditions, and (unless agreed otherwise) the result belonging to the beneficiary; the calculated rate must correspond to actual costs and not be significantly different from similar employee tasks.
Other role
Staff cost the grant can fund
These are cost-category estimate inputs only if this call uses a project-based Type 2 lump-sum detailed budget. The Work Programme only identifies lump-sum funding and does not identify the lump-sum subtype. A role row does not advertise a vacancy, fix a headcount, salary, or hiring entitlement; the lump sum is paid for action implementation, not separately as actual payroll. Under the HE MGA, employee costs may qualify when the person works for the beneficiary under an employment contract/equivalent appointing act and is assigned to the action; eligible remuneration components and calculation follow Article 6.2 A.1.
Other role
Staff cost the grant can fund
These are cost-category estimate inputs only if this call uses a project-based Type 2 lump-sum detailed budget. The Work Programme only identifies lump-sum funding and does not identify the lump-sum subtype. A role row does not advertise a vacancy, fix a headcount, salary, or hiring entitlement; the lump sum is paid for action implementation, not separately as actual payroll. MGA A.4 permits such action work to be declared as personnel costs only where the person is an SME owner or natural-person beneficiary not receiving a salary and the amount is calculated as the applicable unit cost under Annex 2a.
Source documents
Call facts
- Opens
- 3 Jun 2027
- Deadline model
- Single-stage
- Programme
- Horizon Europe · 2021 - 2027
- Call
- HORIZON-CL5-2027-06 · MOBILITY
- Types of action
- HORIZON Coordination and Support Actions
- Source
- ec.europa.eu
- Checked
- 24 Oct 2026
- Portal updated
- 7 Oct 2026
- Review status
- Partial review
- Reviewed
- 23 Oct 2026
This is a summary of the source page, not the official text. Eligibility, conditions and the submission system are at the source.